Privacy Policy

The Future Materials Bank (FMB) organisation may become knowledgeable of your name, email address and other contact information, payment information, addresses, geographical location, and other details, depending on how you choose to interact with the FMB. This data is gathered via a material application, visiting the institute’s website and other social media platforms, or by making use of our services and events.

Data storage

The storage period depends on the nature of the information and the purposes of processing. The maximum period may, therefore, vary per use. Please feel free to contact us if you wish to be informed about your personal data in our possession. If you believe we are holding inaccurate personal data, please inform us so we can correct it. You may also ask us to delete your personal data from our systems. We will comply with your request unless we have legitimate grounds upon which not delete the data. After the data has been deleted, the deletion of residual copies may not (always) take immediate effect in our active servers backup systems, but will be programmed to do so. We may reject requests that are unreasonably repetitive, require disproportionate technical efforts, have disproportionate technical consequences, risk the privacy of others, or which are an unreasonable burden for the Jan van Eyck Academie. If any financial charges are involved in regards to the execution of the necessary adjustments, you will be informed and asked to cover the said costs.

You may do the requests written above by sending an e-mail, including your name, address, phone number, and a copy of a valid ID to Future Materials Bank, info@futurematerialsbank.com. You will receive a response in writing within 4 weeks.

Please note that if you object to the further processing of your personal data, this may lead to less possibilities to use our website and other services.

Sharing

We do not share your personal information with any third parties, unless mutual agreement has been made or if we have support to believe that access to and use of the personal data is reasonably necessary in order to: meet any applicable law, regulation, and/or court order; detect, prevent, or otherwise address fraud, security or technical issues; and/or protect the interests, properties and/or safety of the FMB, our users, and the public in accordance with the law.

If a third party requires access to the FMB’s collected data in order to shape the FMB’s programme or enhance the academy’s profile or functioning, then the access may be granted in accordance with the appropriate laws and regulations. In alternative cases, contractual and organisational measures will be implemented to ensure that the relevant data is processed fairly.

It is worth noting that photographic or video documentation of FMB’s events might be made public. Moreover, online events may be recorded and accessible by the general public.

Cookies

Cookies allow us to calculate the aggregate number of people visiting our websites, and to monitor how the websites are being used. This helps us to improve our websites to better serve our users. We only use functional and analytical cookies: we do not use cookies to gather any personal data about you. We do not intentionally store any personal data that your browser provides to us by your cookies. FMB uses Matomo to collect cookies.

Security & data leaks

We take all reasonable and appropriate security measures to protect the FMB and its visitors from unauthorized access to, unauthorized alteration of, the disclosure, or destruction, of the personal data we hold. Should, despite these security measures, a security breach occur that is likely to have negative effects on your privacy, we will inform you about the breach as soon as reasonably possible.

In case a data leak is discovered at the FMB, an assessment will initially be made as to whether this leak implies a major risk for the rights and freedoms of any natural persons (Article 33 of the General Data Protection Regulation – GDPR). If this is not the case, it will be resolved internally, and the correct measures will be taken in accordance with an internal procedure.

If the data leak implies a major risk, this will be reported to the Dutch Data Protection Authority [Autoriteit Persoonsgegevens] within 72 hours.